August 8, 2024

Dan Barry asked Ed Stiles to record the proceedings to aid both Bill Scholtes and Ed
Stiles in reviewing past meetings.
On the share drive is four folders. The folders are a draft plan, amendments proposed to
the committee, amendments approved by the committee, and opinions pending to allow
members to review and comment said questions.
Both pending cases are a result of a re-write of the District 13 GOP Plan. One question
has to do with allowing the District to establish a different protocol for volunteers than
what is called for in the state plan.
The second will come to the committee regarding a censure. Chairman Barry explained
that there are two types of censures. One has to do with party discipline. The other has to
do with voicing disapproval. Robert’s Rules of Order outlines how censures are handled.
Bill Scholtes took the existing plan while cleaning the plan and created a new numbering
process (Article 1-101, 1-102, etc.). There will be references to other related sections to
see how various parts of the plan are consistent with each other.
One goal is to clean up the language and create consistency in the rules (uniform
standards on notices, for example). The other goal is to allow counties to build out with
the state plan as their foundation since no two counties are alike in terms of size and how
they operate.
Mike Phillips stated that a lot of time will be spent on the independence of the county
parties. There is a formality that must be followed in that structures of the executive
board should be uniform where there is flexibility in the way counties do business.
Dan Barry started with no significant changes in the preamble. It was requested that the
word “constitutional” be added in front of the word “rights,” which can be found in the
second line of said preamble.
It had been pointed out that the word “constitutional” might be limiting. After some
discussion, it was decided that there the word rights, by itself, is sufficiently all-
encompassing. Mike Phillips moved to approve the preamble as written, with Mike
Owens seconding. The motion carried with one vote in opposition and an abstention.
The subject came up about town or city organization not being governed by the state
plan. The suggestion was made to change the word “govern” to “authorize.” This does
not appear to address affiliate groups that are chartered by the county. After further
discussion, the matter was referred to Bill Scholtes for further examination and
discussion at a later date.

Section 2-102 allows for District and County Organizations to develop their own Plans of
Organization that are not inconsistent with the State Plan. It is also anticipated that a
model county plan will be developed.
Sections 2-201, 2-202, and 2-205 address drafting protocols. “Drafting protocols” will be
changed to “drafting guidelines.” In the share file is a document called “drafting
guidelines.”
Section 2-203 refer to changes in the plans that become effective upon determination of
the Generals Counsel that they do not alter the intent of the Plan. The question came up
as to whether or not the General Counsel should get involved. The reason for
involvement is to make sure it is not perceived that the Plan of Organization has not
“gone rogue.” Robert Watkins suggested leaving off the reference since the appointees
from the district already comprise a fairly diverse group of members. After significant
discussion, Chairman Barry stated that he would identify the actual practice under the
current circumstances. The question surrounding the language is whether or not the Plan
would pass the convention with or without the language of the General Counsel being
part of the approval process.
Chairman Barry stated that he would entertain a motion to adjourn, but not before
reminding the committee to be thoughtful about the questions being posed. We have been
solely focused on developing an efficient plan and deal with the political side later. Do
we need to factor in the politics upfront? Chairman Barry stated that he would defer to
the committee.
Mike Magnenti moved the committee adjourn, with Bob Pruett seconding the motion.
Motion passed with no objection, and the committee adjourned.

Respectfully submitted,
Ed Stiles
Committee Secretary