September 24, 2024

North Carolina Republican Party
Plan of Organization Committee
September 4, 2024

Vice Chair Mike Phillips called the meeting to order. The meeting today is essentially a
clean-up meeting. Vice Chairman Phillips encouraged everyone to re-read Article 7 as
there will be a lot to get through.
Bill Scholtes began by discussing the removal of people and who has the authorization to
do that. The argument had been made that whichever committee or individual who made
the appointment would have the power to remove. It can be found on Google Drive under
consolidated amendments.
Similar provisions that applied to the precinct, county, and district level would be moved
to Article 9. “If a chair appoints someone to a position and that appointment does not
require committee approval, then the chair would have sole discretion to remove said
individual. If the chair nomination and the nomination is required to have committee
approval, then the committee would have the power to remove.”
Amendments relating to which positions serve at the pleasure of a Chair, which can be
recalled by an Executive Committee, and which are subject to a formal removal process. 
Sections affected: 3-301, 4-103, 4-104, 4-201, 6-103, 6-201, 6-301, 6-407, 7-301, 9-107,
and 9-301.
Explanation of change:  These amendments clarify (1) that a Member elected to an
Executive Committee at either a Convention or by that Committee can only be removed
in accordance with the procedures set forth in 9-301 et seq., (2) that a Member nominated
to a position by a Chair and whose nomination is either ratified or rejected by an
Executive Committee can be removed by a majority of that Committee, and (3) that a
Member appointed to a position by a Chair but who is not subject to Executive
Committee approval serves at the pleasure of the Chair.  The Drafting Guidelines will
reflect the importance of using consistent language, such as “elect,” “nominate,” and
“appoint,” to distinguish these three categories.

Bob Castona moved the changes in above mentioned sections. Marshall Conrad seconded
the motion, which carried with out objection.
The next item was the provisions that were changed in Article 6. The changes made
affected 6-201(a), 6-406 (b), and 8-201(a). These were essentially wordsmithing changes.
The first change was to change “manage of the affairs of the Party within the district” to
“manage the affairs of the District Party.” The second change addressed a typo, which
changed to “officers” to “officer.” The third change introduced the District and State
Executive Committee members election. The word “state” was added.
Those changes were approved by acclamation.
The next item had to do with changes made to 6-301, relating to the duties of District
officers. The language had to do with who is responsible of coordinating activities in the
District. The question came up as to whether or not there were limitations on the part of
the District Chair to avoid overlap. Then the question also had to do with substituting the
words “cooperate” or “facilitate” as opposed to coordinate. Bill Scholtes stated that he
would come up with other language.
The last change in 6-301 had to do with the Finance Chair. The proposed amendment had
to do eliminating the election of three members of the committee. Bill Scholtes will be
working on this for presentation at the next meeting.
The next changes, proposed by Hunter Clark, was a change to 6-301. The provision deals
with the duties of the Secretary, maintaining a list of officers and executive committee
members. The proposes amendment eliminates the requirement to maintain a roster of all
the precinct committees. Ed Stiles moved for approval. Mike Owens seconded the
motion, which passed with no objection.
The next item was in Article 5-103.

Section 5-103. Membership.
(a) The members of the Congressional District Committees shall constitute the
respective United States House of Representatives Executive Committees.
(b) The voting members of the County Executive Committees serving from time to
time shall also be the members of the other State Senate, State House, and Judicial
District Executive Committees created for those districts in which they reside. and, for
purposes of North Carolina law, shall be deemed to have been appointed to those
Committees by the members of their respective County Executive Committees who
reside in those districts. No formal action by a County Executive Committee is required
to make these appointments.
(c) The County Chair of a county comprising a State Senate, State House, or Judicial
District which at any time has no County Executive Committee member residing in that
district shall appoint to the District Executive Committee a Member who resides in the
district.

(d) The appointment of members of the District Executive Committees under
subsections (b) and (c) shall be subject to approval by their respective County Executive
Committees. The appointment of those members shall be deemed to have been ratified
by a County Executive Committee if the Committee has not considered the appointments
at the time those members are required to act.
Mike Owens moved to approve the changes. Bob Castona seconded the motion, which
carried with no objection.
The next item presented was an amendment presented by Hunter Clark.
Section 5-401.  Designation of Officers.
If the district is either contiguous with or wholly within the county, upon taking office the
Chair for that county shall designate members of the District Executive Committee to be
the Chair and Secretary of that Committee.  If the district encompasses more than one
county, upon taking office the Chair of the county having the greatest number of
Republicans registered in the district shall make these designations. chair the election of
these Officers.

Explanation of proposed amendment:
In a split district, rather than having the County Chair with the most committee members
decide who is the chair and secretary of the Committee, that Chair would instead hold an
election for those two officers.
A new phrase “or a designee of the chair” will be added. Michael Magnanti moved to
approve the motion, with Ed Stiles seconding. The motion carried.
The last item in Article 5 was a provision that had to do with endorsements for non-
partisan judicial elections. The amendment is to remove 5-501. Bill Scholtes moved to
approve the amendment, with Bob Castona seconding. The motion carried.
The next item was an amendment by Marshall Conrad, affecting Sections 4-
101,103,202,203. The first amendment presented eliminates the office of Finance
Chair/Finance Committee, Auditing Committee and removes exception on committee
membership for small counties.  
After some significant discussion, an offer was suggested by Vice Chairman Phillips for
Marshall Conrad to re-work the amendment since the discussion centered around a
requirement for counties to have an audit committee.
There being no further business to come before the committee, Bill Scholtes moved to
adjourn with Ed Stiles seconding. The motion passed and the committee adjourned.
Respectfully Submitted,

Ed Stiles
First District Representative
Committee Secretary